Date: 27th May 2010, 19:30
Location: Mead End Pub, Denmead.
|
Present |
Apologies |
|
Tony Laurenson |
Dave Davenport |
|
Mark Pelley |
Julia Revill |
|
Alison Pople |
Len Turrell |
|
Steve Trevenna |
Brian Harris |
|
Graham Clarke |
Peter Maisey |
|
Kevin Reeves |
Graham Bowpitt |
|
Gary McCawley |
|
|
|
|
|
|
|
|
|
|
1. Committee Meeting.
1.1 Club Chairman
Due to not being able to attend the previous
meeting the Chairman welcomed the new members to the committee and thanked them
for standing.
No outstanding issues from the previous minutes.
1.2 Vice Chairman
Nothing to report.
1.2.1 Health and Safety.
No outstanding H&S issues. Two further first
aid kits have been purchased for the coaches. These kits are provided for self
administration by members.
Graham Clarke raised the point of having a mobile
phone. The Chairman stated that reception in the Denmead area is poor. The
Chairman pointed out that the training points are no more the than 2 minutes
away from residence.
A proposal from Steve.T that new members should
highlight their pace and any known conditions/illnesses to the coach taking the
session.
1.3 Club Secretary
Affiliation fees for both the club and members have
now been paid to UKA.
Reference an agenda item from the AGM. The Vice
Chairman is to ask Angela Agate if she would like to investigate and advise the
committee regarding the clubs participation in the Hampshire XC league.
Graham Clarke asked what the cost is. The Club
Secretary advised affiliation to the league would cost approx. £70.00. The Club
Secretary would confirm this with the HAA.
1.4 Club Treasurer
Apologies – Dave sent a brief report via e-mail.
The clubs current balance as of 25/05/10 is £674.18
1.5 Membership Secretary / Club Captain
Apologies.
Graham Clarke attended the HRRL committee meeting. The main item from the meeting was that the Victory 5 is now part of the HRRL for 2010/2011.
Due to clashes with other events the inclusion of the Victory 5 was in doubt. After appeals from Gerry North (V5 Race Director) it was put to the vote.
The proposed races were;
Victory 5 (8 votes)
Ropley 10K
Denmead 10K
Lordshill 10K (4 votes)
There were 20 abstentions.
Other points raised at the meeting were;
Chip timing has been a success and will be incorporated into further HRRL races
The HRRL is reviewing its prize giving age categories.
1.6 X-Country Representative.
Alison queried how we publish our host race results, do we provide individual results or team results.
The Chairman said that the club always posts individual and team results.
The Chairman suggested that Alison raise this point with Bob Ayre at the TRWL AGM. The proposal would be to standardise the format of the results given by the host clubs.
1.7 Striders League.
Nothing to report.
Graham Clarke has said he is happy to take over the administration of the Striders League.
The Club Secretary will contact Simon Clark to inform him of the change.
1.8 Social.
The Chairman expressed his thanks to those members
who are taking the initiative to organise social events.
Lee Weeks is still organising regular curry night
events. Jacquie Johnson is organising a bowling night. Steve Trevenna is
planning a comedy club trip for October/November time.
1.9 Publicity Officer
Active publicity focused around
6 x local doctors – letters and posters.
3 x local sports clubs – focused on maintaining
fitness out of season.
Denmead, Cowplain
shops – posters.
Creation and use of small business cards suitable
for issue to runners ‘on the road’. Some
success with approx 20 issues and 2 attending.
Naval Base – limited notice boards.
Photo of whole club now on website.
New member focus – arranged with Sue to take a
picture and put new member profiles, aims etc on new member’s page.
Next focus on repeat posters, article for The News,
on-going use of cards.
2.0 Coaching.
Kevin stated he was happy with the Monday night
attendance. Monday is also attracting runners of all abilities.
Kevin will also place signs to warn motorists
during the Monday session.
3.0 Club Kit.
Apologies
Club Chairman still in process of sorting polo-shirts etc...
4.0 Members Representative.
Graham Clarke has generated a who’s/who from the club photograph. Just needs to ask permission from members before publishing.
5.0 A.O.B.
i. At the previous committee meeting a proposal was put forward to update the age categories for the club awards. After some discussion it was decided to keep both the male and female competitors within the same age category.
The categories are shown in the table below.
|
Male Senior |
M40 |
M50 |
M60+ |
|
Female Senior |
F40 |
F50 |
F60+ |
This proposal will now be put forward to an EGM. Date to be advised by the committee.
ii. The Club Secretary updated the committee on AOB actions taken at the AGM held in January 2010.
i. Formal Communication – Plan has been put into place and will be published within the next 2 months.
ii. Informal Communication – See AGM minutes
iii. Car Sharing – Actively pursued within membership and peer groups.
iv. Hampshire XC league – See Para 1.3 of these minutes.
iii. Steve Trevenna updated the committee regarding
i.
Hampshire County Council has
confirmed that the Kidmore Lane Farm problem is planned to be addressed very
shortly with revised drains, re-tarmaced surface. Achieved after contact
with local councillors and direct input into HCC roads database. Winter
hills issues also identified.
Next Meeting
23/09/10