Committee Meeting

 

Date: 25th March 2010, 19:30

Location: Mead End Pub, Denmead.

 

Present

Apologies

Mark Pelley

Tony Laurenson

Julia Revill

Dave Davenport

Alison Cameron

Peter Maisey

Brian Harris

Kevin Reeves

Steve Trevenna

 

Graham Clarke

 

Graham Bowpitt

 

Gary McCawley

 

 

 

 

 

 

1. Committee Meeting.

 

1.1 Club Chairman

 

Apologies.

 

1.2 Vice Chairman

 

In the absence of the Chairman (T.Laurenson). The Vice Chairman, Mark Pelley opened the meeting.

 

No matters arising from the previous minutes.

 

1.2.1 Health and Safety.

 

Alison, Julia and Steve highlighted some concerns from the Winter sessions.

 

Members need to take care when crossing the roads to the hill session, especially when crossing at the traffic lights at WKB and the mini crossing on the Milton Road. Members were crossing in front of traffic putting themselves in danger.

 

Steve will send a letter to the Parish Council regarding the pot-holes on the Level 1&2 Winter hill session.

 

Some members still not wearing light or reflective clothing.

 

Members to show running etiquette, especially when passing runners during the session. No undertaking.

 

Steve will send a letter to the Parish Council regarding the flooding in Kidmore Lane.

 

1.3 Club Secretary

 

Affiliation fees paid to the Hampshire Athletic Association. Fees due for EA and the SEAA. EA fees estimated at £300.00 and the SEAA fee is still £10.00

 

 

 

1.4 Club Treasurer

 

Apologies – Dave sent a brief report via e-mail.

 

Expenditure since the last meeting £1224.00

 

This was for Club kit, Ryde 10 subsidy, XC equipment & hosting, trophies for the presentation night and presentation night fees – hall hire etc...

 

Current balance stands at 724.48 this will be boosted to over £800.00 after the refreshment money for the XC has been taken into account.

 

1.5 Membership Secretary / Club Captain

 

Membership for 2010 is very healthy with 76 members at present. Denmead Striders are not doing so well in the HRRL with the mens team close to the relegation zone.

 

Some of our faster runners will be available for the remaining races which will hopefully keep us from relegation.

 

1.6 X-Country Representative.

 

Alison thanked everyone involved (members and the Committee) for making our host race a success. She had received compliments from the other clubs regarding our race. The club also did well in the event coming 7th out of 18 teams.

         

1.7 Striders League.

 

Nothing to report. The club secretary will contact Simon Clark to see if he wishes to continue as league co-ordinator.

 

Julia nominated Graham Clarke to take over if Simon did not wish to continue. Graham was happy to take on this role.

 

1.8 Social.

 

Lee Weeks is still organising curry nights approx every 2 months. Jacquie Johnson is organising a 10pin bowling night and a picnic for the last HRRL race at Netley.

 

Other social suggestions were a Great Egg Race style night and a comedy evening at a local comedy club (Jongleurs).

 

1.9 Publicity Officer

 

Steve continues to promote the club with articles in the Denmead Directory and Ratepayer.

 

He is also looking to promote the club through other sporting clubs i.e tennis, cricket clubs etc., and through posters in local shops and surgeries. He is also in contact with the Parish and Hampshire County Council.

 

Steve will also arrange a club photo, possibly at the first handicap race.

 

Steve will discuss with Chairman regarding publishing the publicity strategy on the website.

 

 

 

2.0 Coaching.

 

Apologies.

 

Summer 2010 schedule now on the website.

 

3.0 Club Kit.

 

Brian said he has placed an order for more club kit and had nothing else to report.

 

Brian said he will provide Pete Maisey with a price list to publish in the newsletter.

 

Club Chairman still in process of sorting polo-shirts etc...

 

4.0 Members Representative.

 

Alison mentioned could we provide a sort of whos-who of club members. Gary suggested we could use the club photo once it was published.

 

If any races are coming up, get a show of hands of members running. May encourage others to take part.

 

5.0 A.O.B.

 

i.        Pete has agreed to administer the formal method of communication via e-mail. Club Secretary to draft a registration form. Important e-mail addresses are hidden in the address list.

 

ii.       Graham Bowpitt agreed to regulate the publishing of results on the unofficial facebook site. Some members aired concerns results were either incorrect or partially completed.

 

iii.     Alison aired a concern about races/events falling on religious or special occasions.

 

The club will ensure its own events do not clash with these dates. Julia suggested as Alison is the XC rep she attends the annual TRWL meeting organised by Bob Ayre to ensure dates do not clash e.g Mothers Day.

 

The Club Secretary said it had no control over when external race dates are established.

 

iv.    In order to prevent future errors the Club Secretary put forward a proposal

to update the age categories within the Club Championship races.

 

The proposed cateories were;

 

MS

MV40

MV50

MV60

MV65

MV70

FS

FV35

FV45

FV55

FV60

 

 

After some discussion it was decided to keep both the male and female categories within the same age category. Therefore the proposed categories are;

 

MS

M40

M50

M60

M65

FS

F40

F50

F60

F65

 

This proposal will be discussed at the next meeting when the Chairman is present. It will then be put forward to an EGM.

 

Next Meeting

 

27/05/10