Committee Meeting

Date : 18^th March 2008, 19:30

Location : Mead End Pub, Denmead.

1. Committee Items.

1.1 Review of previous minutes from meeting 12/02/08.

Ø       Coaching bibs have now been received

Ø       After the club secretary explained to the committee what the ‘Good Run Guide’ offered the committee agreed to go ahead and place the club on its website.

Ø       Minutes from this years AGM will be available for publishing on the club website within the next 2 weeks.

Ø       Club Secretary to get an up to date club constitution from the previous chairman. – Action ongoing.

2. Club Representatives.

2.1 Club Secretary

Club calendar created to easily identify affiliation payments and any notable dates. (See Appendix A)

The club treasurer confirmed he had not received an invoice for the H.A.A. affiliation fees. (Action Club Secretary to follow up)

The club secretary requested how England Athletics received their affiliation fees. Julia and Dave explained how the affiliation fees were gathered for England Athletics.

                   Annual Fee + Competing Members Fee = Affiliation Fee

A list of competing members is provided by the club membership secretary.

Due to technical problems at England Athletics, Julia mentioned that EA do not require registrations until May-08.

The committee agreed that the annual affiliation fee of £50.00 should sent to EA in Apr-08 to ensure insurance cover. The registration fees will be sent when required by EA.

On the club treasurers recommendation it was agreed to update the clubs bank mandate. It was agreed the previous chairman (Dennis Sanderson) should be removed and the list updated with the following committee members.

Club Treasurer – Dave Davenport

Chairman – Tony Laurenson

Club Secretary – Gary McCawley

Club Captain – Julia Revill

Club Kit Rep – (Viv)

Simon Clarke enquired about A.R.C. events within area and where does the club stand in competing in A.R.C events. (Action Club Secretary to investigate).

The club secretary gave a brief review of the e-mails received from the affiliated bodies.

England Athletics

EA have launched a coaching bursary scheme with bursaries of up to £500 to support coaches to higher levels (Action Club Secretary to investigate).

HRRL

Solent ½ marathon (Hardley) scheduled for 12/10/08

Lordshill 10 scheduled for 02/11/08 will also be Hampshire 10 mile championship.

Encouraged clubs not to promote the swapping of race numbers.

Proposed race start times are earlier to avoid traffic problems

Victory 5 date change in 2009.

Hayling 10 back on race calendar date to be confirmed.

2.2 Club Treasurer

The club made £100.00 on refreshments for hosting the XC at Staunton park.

Annual internet costs of £35.00

The current balance stands at £936.00 with provision of £250.00 to cover the yearly affiliation fees. This leaves an estimated balance of £686.00

2.3 Membership Secretary / Club Captain

Membership currently stands at 59 paid members and 9 life members.

Membership cut off date still stands Apr-08

In the Hampshire Road Race League current Striders positions after the Eastleigh 10K.

Ladies A-League Division 1 = 2/10

Ladies B Division = 7/25

Mens A-League Division 1 = 4/10

Mens B Division = 8/28

2.4 X-Country Representative/Striders League Coordinator.

Simon has updated the Striders League and is available to be published on the website on Sues return

2.4.1 Staunton Park XC.

Simon wished to open his review of the XC by offering a vote of thanks to the following people who helped make the day a success.

Dennis Sanderson – Marshals, general advice and knowledge.

Tony Smith – Providing kit.

Team leaders, marshals and car park marshals.

Tony Laurenson – Results.

Viv Geary – Post race refreshments.

Tina Turner & her helpers – Organising and setting up the post race refreshments.

Juila Revill – Race sweeper.

The chairman also gave Simon a vote of thanks for taking over the organisation and his role as race director.

Overall the XC went very well with thank-yous and tributes from the competing clubs. Majority of the comments praised the club for a well organised race with excellent post race refreshments.

Simon will now close this years event by sending letters of thanks to the Lawns School, Staunton Country Park and the Forestry Commission.

Simon requested the club look into purchasing some of the equipment provided by Tony Smith

Ø       Prepare a shopping list to enable pricing to be carried out (Action Simon & Tony Smith – long term).

Simon to liaise with Dennis to prepare a processes and procedures document for future XC’s (Action Simon Clarke)

2.5 Social Secretary.

Entries for the Midsummer Dream are now closed. Club entries have been sent. Entry details can be found on the Axe Valley Runners website.

Tony will wait for entry conformation before booking the minibus.

Estimated expenditure inc. minibus is £116.70

The Harvest home Bike Ride is in July-08 – Details to follow.

3.6 Publicity Officer

Apologies.

3.7 Coaching

John Rattley sends his apologies. Report e-mailed to Tony Laurenson.

Julia has completed her Level One coaching course on 08/03/08. She found the course to be of benefit. It is planned to introduce Julia into the coaching sessions in the near future.

The summer 2008 schedule has now been prepared and is available on the club website.

Tony Smith has presented his coaching licences to the chairman.

4. A.O.B.

The committee agreed to buy Ivan a small gift to wish him well during his recovery.

Brian Harris will provide details of the forthcoming school holidays etc…

Next Meeting

The date of the next meeting 13^th May 2008, 1930, Mead End Pub.

Appendix A